APPENDIX B
Contents Of A Reunion Notice At a minimum, a Reunion Notice should contain the following: - Location of the reunion
Name of the hotel/motel
Address
Driving directions - Information on hotel/motel facilities
Room amenities
Arrangements for people with a disability
Restaurant
Parking
Date of the reunion - Reservation information
Telephone number/website/e-mail address/facsimile number
A note that the member should mention being a member of NCVANE
Rate per night, per room (single or double occupancy)
Whether the room rate is applicable to any night(s) other than that scheduled for the reunion
Whether a deposit is required
Cancellation fee policy
Date by which reservation must be received. [Some hotels prefer 30-day cutoff date] - Brief outline of schedule of events
- Name/address/telephone number/e-mail address of host
- Banquet information
Menu selection
Cost per meal
Note whether cost is inclusive (meal, tax, service)
Availability of bar service - Registration form:
Name of attendee
Address
Telephone number
E-mail address
Arrival/departure dates
Whether attendee is staying at the hotel/motel
Guest(s) name
Menu selection
Registration fee
Name to be noted on payment check
Name/address where form and payment is to be sent
Date by which form must be received by host
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